Styled shoot checklist for party, wedding and event collaborations
Styled shoots or event collaborations are a great way to showcase your event planning talent and business. They’re also a fun way to meet new people in the industry. In this styled shoot checklist, we walk you through everything you need to know to host a successful styled shoot.
Essential Styled Shoot Checklist Items
A mood board is an essential part of any photoshoot. It helps you visualise the final product before shooting begins. Mood boards can also help you decide between different locations, lighting setups, and props. You can use Pinterest to save images and create a board or use software like Canva or Powerpoint to create a document from scratch.
If you’re going to do a styled shoot, you’ll need a variety of vendors to join in, but there is one type of vendor you cannot compromise on not having. Unless your photography game is epic, we strongly recommend having a photographer on board.
The good news is that most photographers are well-accustomed and very likely to participate in styled shoots, as many use these to build up their portfolio.
As a shoot organiser, it is important to remember that the photographer will also put a lot of unseen work into the shoot, so respect their boundaries. For example, if they say they will supply a set number of images, perhaps come to an agreement with them if you want more (as this equates to extra editing work for them).
At the end of the day, the photos are the most significant deliverables of the shoot.
Choosing an appropriate location for your shoot is one of the first steps to planning a successful styled shoot. You’ll need to consider things such as lighting, space, and access to power. For example, if you’re shooting at a home, make sure there’s enough room for everyone involved. Also, think about where you will store equipment and props. Don’t forget to be considerate of the space, too, especially if it is being given without change. Don’t leave a mess or damage items.
You’re going to need items like backdrops, tables, plinths and chairs. Unfortunately, you may not find all of these from one supplier, so you might need to spend some time researching this one. You may also need to pay a refundable bond, which is only fair to ensure no damage.
If you’re a stylist planning a shoot, you may be able to complete the florals, balloons, and other services yourself, or you might need to engage vendors across these areas. Of course, don’t forget items such as partyware and other decors too.
Food and Dessert
Unless somebody is going to be eating it, we recommend going easy on the cakes, desserts and catering for the styled shoot. Depending on the look you are going for, it might clutter the area, and it may lead to wastage.
Also, consider if you will be using a variety of vendors for the desserts. One dessert maker might have limits on how much they prefer to contribute (it’s fair to respect that), but having too many vendors in a shoot can be difficult.
Models, Makeup and Accessories
These aren’t essential if you are mainly interested in showcasing styling work, but featuring people in the photos certainly makes for more engaging content. If you are using models, you will need to think about clothes, hair, makeup and accessories. Don’t forget, you will need to evaluate the necessity of model releases too.
Equipment and Backup
We recommend having plenty of sticky tape, glue tack, scissors and glue dots – you never know when something might go awry! Also, keep generic toppers, candles, and confetti on hand. These smaller props make for great photo opportunities.
We also recommend setting up a spare phone and tripod to film behind the scenes content – this stuff is golden for social! Don’t forget chargers too!
Look After Your Mates
At Confetti Fair, we believe that, like every good host, you need to make sure your guests are nourished. So, if you have initiated or planned the styled shoot, organise some catering or make some sandwiches and bring some fruit and a few water bottles. It will be well appreciated at the end of a long day.
[Note: a styled shoot is a marketing activity, so in theory, all expenditure could be recorded as a cost against your business. Please consult your accountant to double check].
The Boring Stuff
This is the part no one wants to talk about, but it’s essential. We strongly recommend that all critical aspects of the shoot are agreed to in writing.
Transparency and communication are paramount to a successful shoot. Things to think about include;
- Does everyone agree on how images are used?
- Have goals been set, and is everyone aligned?
- Is there a minimum expectation for posting on social?
- Does anyone feel like they are offering more value than others?
- Will everyone agree to do their very best to tag everyone involved and keep it fair?
- Can value be extended in any other way (for example, offering each other backlinks)?
We know you love styled shoots, but do you know what’s the cherry on top? 🍒 Getting it published! Did you know, if you sign up to one of our Confetti Fair subscriptions, all of your submitted content will be prioritised in the queue?